1. Create An Event

This is actually really easy. Let’s start in the WordPress dashboard – you should be able to find a menu entry called Events and, if you click on it, you should see the Add New link.

This should bring you to the event editor.

The event editor hopefully won’t contain too many surprises: it is intentionally almost identical – at least on first glance – to the regular page and post editor used by WordPress itself.

Just as with a page or post, you can add a title and description to your event. The expected controls for saving it as a draft or publishing it are present, too:

2.  Add Event Time, Date and Featured Image

Of course, events have specific bits of information associated with them that most pages and posts don’t require – start and end dates, for instance, not to mention venues and organizers.

Fields to set all of these things can be found below the description editor, in an area called the events meta box:

Let’s look at each of the settings in this area in turn. First, the date and time fields.

The Start/End – this is simply when the event starts and finishes. Clicking into either date field will pop up a date picker, where you may select your desired dates from a calendar. Event start and end times may be selected from a drop-down menu, or you may enter your dates and times manually if you prefer. If you already checked the All Day Event box you will not be able to specify a time for your event

You can also add “Schedule Multiple Events”, if this event occurs on a regular basis. Select this option, and chose either Monday-Sunday date. Chose an end date of the promotion. If this doesn’t have an end date, select “No End Date”. If you need help creating a recurring event using the Event Series option, you’ll want to read through our walkthrough tutorial on recurring events.

The All Day Event checkbox is useful when the event is taking place on a particular date (or dates) – but you don’t really know when, or else feel that it is good enough to say it takes place “all day” without being more specific

You can also create a Custom event time – if this custom feature is installed. You can chose “Custom Date” field and place “Every Friday” for instance, this is good for re-occuring events.

Add a Featured image for the event in the right-hand corner. In most instances, this needs to be at least 600px x 600px so this won’t pixilate. If you’re site is custom, you will have your own dimensions recommended for your site.

Select a Category, this will control what events are on certain pages.

Recommendations and Tips

• • Use background and generic images for the featured images, this way you won’t have issues with this cutting off on mobile devices. This creates a clean site for the what’s on pages. Use the description of the event into the excerpt or into the description of the event. This is best for SEO too.

• • If you have different type of promotions, create multiple pages for each promotion (example Live Music, Special Events, Promotions, Dining Promotions), adding the shortcode for that page with that category, and add to the menu. This helps with scrolling a long page if you have a large amount of events. Example is https://eastsbondijunction.com.au/ site in how they use their events on certain pages.  The most common shortcode to show certain category of events on certain pages is using

    [tribe_events view=”list” category=””] The category name is the slug you use for the category. Example “Promotions” or “special_events”

    “You can find the shortcode complete list here,

2. Add Event Venue

If this is your first time using The Events Calendar, you’ll see this list of fields for creating your first event venue. If you’ve created a venue for a previous event, you’ll have the option of selecting an existing venue from a drop-down menu (you may also type into the search box to narrow your options). Entering a new venue name and selecting the Create option from the menu options will display the new venue form fields below, allowing you to create a new venue for your event.

3. Event Website – If using a Third Party Site For Tickets

The next section in the New Event Admin lets you (again, optionally) provide an event website: this can be used for an external link for the purchasing of the ticket. You can also add in the event ticket URL in the “External Ticket Link” if this has been created for you as a custom feature. You can also add in the ticket price below.

4. Event Tickets- If using tickets addon for the events.

When clicking on the + New ticket button you will be presented with some additional options:

Please see full guide here. However basic steps are below.

Many of the fields in the tickets meta box are self-explanatory, but let’s run through each just to be sure.

• • Type lets you set a unique name for the ticket type – which might be something like Standard, Adult, Concession, etc. You can also use this in creating seating plans too – see below for more details.

• • Price controls the price of each ticket. If the tickets are not going be sold – but rather you are going to give them away for free – you can leave this field blank or set it to 0.  IMPORTANT: If you have a custom price set for your website, please ensure to add price in the custom price field too on the left hand ribbon.

• • Capacity is the number of tickets that are available: if you leave this blank it is assumed that there is no limit and customers can buy as many as they would like. If you have a limited number of spots for your event, you’ll want to make sure to set this accordingly.

Advanced:

• • Ticket description is optional, but it’s a good space to add any information customers might be interested in, such as bring waterproof jackets or not recommended for children. You can choose to show or not in the front end ticket form.

• • Start sale dictates when the tickets are available for sale. If you’re making tickets on a post or page, this field is required. If you are making tickets on an event, you don’t need to set this field – by default sales will start when you publish the event or ticket.

• • End sale does the reverse – you can set this to a date after which the tickets should no longer be available for customers to buy. As with the start sale field, setting this is optional for events and the default is to stop sales when the event itself starts.

• • SKU lets you set a unique code to help identify the tickets. This is another optional field and is of most use to merchants with an existing stock-keeping unit system.

5. Creating Seating Plan

Suppose that you’re distributing tickets to an event with limited venue seating (such as a theater or seated banquet), and you’d like to offer your attendees the option to choose their own row or table in advance. You can easily accomplish this task using the stock options and multiple ticket types available with Event Tickets.

Using Ticket Types

We’ll use a simple seating chart image to demonstrate how to set up your ticket groups. This graphic shows three rows (A, B, and C) with a total of nine seats per row.

Of course, you’ll want to begin by creating a new event, post, or page for your tickets (or editing an existing event, post, or page). If you need help getting started with event creation using The Events Calendar, our Knowledgebase article here provides a full rundown of the process.

If you have a seating chart image available for your venue, you can embed it into your event’s description for easy reference (using the Add Media button above the main event description field) or provide a link to the uploaded image elsewhere on your site. Once you’ve successfully added your seating chart (or if you don’t have an image available for your venue), let’s scroll right down to the Tickets heading to begin setting up our tickets. Click Add New Ticket to open the ticket creation form for your first ticket.

For complete instructions see here: This information is from the knowledge base of the events calendar.